We collect your personal information in order to provide our services to you. This includes the details about yourself that you provide over the telephone, on forms, by email, in letter, in person and online.
We’ll only collect information that is necessary or is required by law and we’ll explain the reasons for this.
Personal information means any data from which you can be identified, for example:
We recognise that the information you provide may be sensitive and we will respect your privacy.
You may choose not to provide us with personal information, although some of our services may not be available as a result.
We’ll always try to make sure that the information we record about you is correct. Please tell us if your circumstances have changed. You can also ask us to correct your personal information if it’s inaccurate for any other reason.
If you would like to see or correct any of your personal information please contact us:
We collect and process information in accordance with the Data Protection Act 1998. The Act informs you of your rights about your personal information and our responsibilities in keeping it safe and processing it correctly and proportionately.
Horizon Community College is registered with the Information Commissioner’s Office as a Data Controller.
The college’s Information Governance Policy informs our students, staff, parents and carers – along with members of the public and external parties of the processes we have established for complying with the Data Protection Act 1998.
Read more about Data Protection on the website of the Information Commissioner’s Office.
We follow the Payment Card Industry Security Standards when we are collecting payments from you. No personal information is stored during the payment process or once the payment has been processed.
Our cookies aren’t used to identify you personally. They’re just here to make the site work better for you. You can manage and/or delete these small files as you wish.
Your personal information is stored securely in our data centre. We have specific technologies and security measures in place to protect this information.
Our security measures include preventing unauthorised access or misuse of your information as well as protecting it from accidental loss, destruction or damage.
When your personal information is no longer required we dispose of it securely in accordance with our Records Management Policy. Please be aware that whilst we do everything we can to protect your privacy, we cannot guarantee the security of any information whilst it is being sent between us and you, for example, in the post or to your personal email address.
We will use the information you give us when we contact you about services.
We may need to share some information about you with other organisations, for example, the Department for Education (DfE). Local Authority, police or care agencies and third parties working on the college’s behalf, so we can all work together for your child(ren’s) benefit. We will only ever pass information about you to them if there is a genuine need for it and we have your permission.
We will not disclose your information to anyone else, or without your permission, unless there are exceptional circumstances. This might be where there is a risk to your health and safety or that of others, or if we are required to share information by law.
We may use your personal information to enable us to manage the performance of the college and our services we provide.
Your personal details will never be made available for commercial use.
The college has a duty to protect the public funds it administers. We may use the information you have provided on forms for the prevention and detection of fraud. We may also share this information with other bodies responsible for auditing or administering public funds for these purposes.
If you want to complain about any issues relating to your personal information, or about a college service, please email [email protected]
For independent advice about data protection, privacy and data-sharing issues, you can contact the Information Commissioner by:
If you need help understanding this information please contact us.