Your privacy


Collecting your personal information


We collect your personal information in order to provide our services to you. This includes the details about yourself that you provide over the telephone, on forms, by email, in letter, in person and online.

We’ll only collect information that is necessary or is required by law and we’ll explain the reasons for this.

Personal information means any data from which you can be identified, for example:


  • your name
  • your address
  • your email address
  • your telephone numbers
  • your date of birth
  • your ethnic background and information about religious belief or none
  • any other information that may be used to identify you


We recognise that the information you provide may be sensitive and we will respect your privacy.

You may choose not to provide us with personal information, although some of our services may not be available as a result.

We’ll always try to make sure that the information we record about you is correct. Please tell us if your circumstances have changed.  You can also ask us to correct your personal information if it’s inaccurate for any other reason.


If you would like to see or correct any of your personal information please contact us:


  • by email at [email protected]
  • in writing to Horizon Community College, Dodworth Road, Barnsley, South Yorkshire, S70 6PD


Data Protection Act 1998


We collect and process information in accordance with the Data Protection Act 1998.  The Act informs you of your rights about your personal information and our responsibilities in keeping it safe and processing it correctly and proportionately.


Horizon Community College is registered with the Information Commissioner’s Office as a Data Controller


The college’s Information Governance Policy informs our students, staff, parents and carers – along with members of the public and external parties of the processes we have established for complying with the Data Protection Act 1998.


Read more about Data Protection on the website of the Information Commissioner’s Office.


Paying for services


We follow the Payment Card Industry Security Standards when we are collecting payments from you.  No personal information is stored during the payment process or once the payment has been processed.


Website privacy


We use cookies and other technologies to collect information about visits to our website.  Cookies are small files that websites place on your computer to help make them easier to use.

Our cookies aren’t used to identify you personally. They’re just here to make the site work better for you. You can manage and/or delete these small files as you wish.


Keeping your personal information


Your personal information is stored securely in our data centre.  We have specific technologies and security measures in place to protect this information.


Our security measures include preventing unauthorised access or misuse of your information as well as protecting it from accidental loss, destruction or damage.


When your personal information is no longer required we dispose of it securely in accordance with our Records Management Policy.  Please be aware that whilst we do everything we can to protect your privacy, we cannot guarantee the security of any information whilst it is being sent between us and you, for example, in the post or to your personal email address.


Sharing your personal information


We will use the information you give us when we contact you about services.


We may need to share some information about you with other organisations, for example, the Department for Education (DfE). Local Authority, police or care agencies and third parties working on the college’s behalf, so we can all work together for your child(ren’s) benefit.  We will only ever pass information about you to them if there is a genuine need for it and we have your permission.


We will not disclose your information to anyone else, or without your permission, unless there are exceptional circumstances.  This might be where there is a risk to your health and safety or that of others, or if we are required to share information by law.


We may use your personal information to enable us to manage the performance of the college and our services we provide.


Your personal details will never be made available for commercial use.


Preventing fraud


The college has a duty to protect the public funds it administers. We may use the information you have provided on forms for the prevention and detection of fraud. We may also share this information with other bodies responsible for auditing or administering public funds for these purposes.


Your rights


You can:


  • ask for a copy of the information we hold about you and ask us to correct any mistakes
  • find out about any agreement we have with other organisations for sharing information
  • request us to stop using your personal information if it causes damage or distress


Make a complaint


If you want to complain about any issues relating to your personal information, or about a college service, please email [email protected]


For independent advice about data protection, privacy and data-sharing issues, you can contact the Information Commissioner by:

  • writing to Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF,
  • calling 0303 123 1113,
  • faxing 01625 524 510.




If you need help understanding this information please contact us.